How the review loop works
The proofing cycle follows a clear back-and-forth pattern between you and your client:- You upload photos and organize them into albums inside a project.
- You send the project for review, your client receives a notification and can start leaving feedback.
- Your client annotates photos, approves or rejects selects, and either sends the project back to you or marks it complete.
- If they send it back, you make revisions, upload updated photos, and request review again.
- The loop repeats until your client marks the project complete.
Clients cannot take review actions (send back or mark complete) until you have explicitly sent the project for review using “Request Review”.
Photographer actions
Request Review
Open your project and click Request Review. This publishes the current state of the project to your client and sends them an email notification plus an in-app alert. The project is now out for review.
Revoke Review
If you need to pull the project back before your client responds, for example, to swap out a photo, click Revoke Review. This closes the active review round and returns the project to draft state. Your client receives a notification that the review has been temporarily closed.
Client actions
Once a project is out for review, your client has two ways to respond:Send Back For Edits
The client has feedback that needs attention. The project is returned to you with any annotations and approval decisions already in place. You receive an email and in-app notification.
Mark Complete
The client is happy with everything. The project is marked as complete. You receive a notification confirming the sign-off.
Multiple approvers: owner status visibility
If a project has multiple approvers, the owner dashboard shows a status label below the hero section during review rounds when responses are mixed.- The label appears when at least one approver has already sent the project back, while at least one other approver is still pending.
- Approvers who already responded are shown with an emerald check icon.
- Approvers who are still pending are shown with a pending icon.
- Status is calculated per current review round (from the latest Request Review action).
Review rounds
Each time you click Request Review and your client responds, that counts as one review round.- Studio / Agency plans
- Hobby plan
On Studio and Agency plans you can set a maximum number of review rounds per project. Once the limit is reached, the client can no longer send the project back, they can only mark it complete.To configure the limit, go to your project’s Settings page and find the Max Review Rounds section. Choose a preset from the dropdown or leave it at “No limit”.Review round presets let you save commonly used round counts as named presets in your account’s Studio settings, then apply them to any project with a single click, no re-entering numbers each time.
Notifications
Both you and your client are notified at every transition point:| Event | Who is notified |
|---|---|
| You click Request Review | Client receives email + in-app notification |
| You click Revoke Review | Client receives email + in-app notification |
| Client clicks Send Back For Edits | You receive email + in-app notification |
| Client clicks Mark Complete | You receive email + in-app notification |
Related pages
- Add visual annotations to photos, how clients and photographers leave pinned feedback on specific areas of a photo
- Approve, reject, and select photos for delivery, managing individual photo decisions during a review round
- Deliver approved photos to your clients, generating and sending the final download package