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Documentation Index

Fetch the complete documentation index at: https://docs.shootbin.com/llms.txt

Use this file to discover all available pages before exploring further.

Every Shootbin project has a permission model built around three roles: Owner, Approver, and Guest. The role a person holds determines what they can see and do inside the project — from uploading photos and triggering delivery to read-only gallery access for stakeholders who just need visibility.

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Roles at a glance

Owner

Full control over the project. Manages settings, uploads photos, invites members, and triggers delivery.

Approver

Reviews and annotates photos. Can approve or reject selects, send the project back for edits, and use project messaging.

Guest

Read-only access to albums and photos. Cannot create, update, or delete anything in the project.

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Role permissions in detail

The Owner is the photographer or studio account that created the project. There is one Owner per project.What the Owner can do:
  • Create and configure the project (name, settings, contract, payment requirements)
  • Upload photos and create albums
  • Manage revision history
  • Invite Approvers and Guests, and remove members
  • Set review round limits and selection packages
  • Trigger photo delivery to clients
  • View project history and messaging
Owners are always the Shootbin account holder who created the project. If you’re on an Agency plan, additional logins share the same Owner context.

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Inviting members to a project

1

Open project settings

Inside your project, go to Settings (the gear icon or settings menu).
2

Find the Members section

Scroll to the Members or Team section of the project settings page.
3

Enter an email address and choose a role

Type the email address of the person you want to invite. Select either Approver or Guest as their role.
4

Send the invitation

Click Invite. Shootbin sends an email invitation with a signed link. If the invitee doesn’t have a Shootbin account, they’ll be prompted to create one when they accept.
Invitations are project-specific. If you want the same person on multiple projects, you’ll need to invite them separately for each project.

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Removing a member from a project

1

Open project settings

Navigate to Settings inside the relevant project.
2

Locate the member

Find the person in the Members list.
3

Remove their access

Click the remove or delete action next to their name. Their access is revoked immediately — they will no longer be able to open the project.

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Plan limits for team members

The number of Approvers and Guests you can add per project depends on your plan.
PlanApprovers per projectGuests per project
Free21
Pro55
Pro + Whitelabel55
AgencyUnlimitedUnlimited
These limits apply per project, not per account. A Free plan account with 2 active projects can have up to 2 Approvers on each project independently.
If you try to invite more members than your plan allows, Shootbin will show a plan limit prompt and block the invitation until you either upgrade or remove an existing member.

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Agency plan: additional logins

The Agency plan supports up to 5 additional email/password logins for team members. These are not a separate role system — additional logins share the same account context as the Agency owner, including access to all projects, billing settings, and branding.
Additional logins are managed under Profile → Account → Additional logins. See the Account Setup page for full instructions.