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A project in Shootbin is the top-level container for a client engagement or shoot. Everything, albums, photos, review rounds, deliveries, and member invitations, lives inside a project. When you start a new shoot, you create a new project, invite your client as an approver, and build out albums within it.

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Create a project

1

Go to project creation

From the dashboard, click New project.
2

Enter a project name

Give the project a name that identifies the engagement (e.g. “Smith Wedding 2026” or “Brand Campaign Q3”).
3

Save the project

Click Create project. Shootbin creates the project and sets it as your active project.
If you have reached your plan’s active project limit, Shootbin will prompt you to upgrade before allowing you to create another project. See plan limits below.

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Switch between projects

Use the project switcher in the sidebar or account menu to open another project. The albums, photos, and project pages then show the project you selected.

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Archive and restore projects

Archiving moves a project out of your active projects list without deleting it. Archived projects and their photos remain accessible but do not count toward your active project limit.
1

Archive a project

Open the project’s settings page. Use the Archive project action to move it to the archived state.
2

View archived projects

Use the Archived projects option in the sidebar or project menu to see all your archived projects.
3

Restore a project

From the archived projects list, click Restore on the project you want to reactivate. The project returns to your active projects list.
Restoring a project counts toward your active project limit. If you are already at your limit, you will need to archive another project first or upgrade your plan.

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Invite members to a project

Each project supports five member roles:

Owner

Full access. The account that created the project. Can manage albums, upload photos, send projects for review, and deliver files.

Approver

Can review photos, approve selects, and leave visual notes directly on images.

Guest

View-only access to albums and photos. Cannot create, edit, or leave feedback.

Second shooter

Can create albums and upload photos for this project, without managing reviews or delivery.

Downloader

Delivery-only access. Can download the final package, but cannot view albums, review photos, or manage the project.
To invite a member, open Project settings → Project Members. Enter the person’s email address and select Approver, Guest, Second shooter, or Downloader. If Add to my address book is selected, enter at least a first name. At the bottom of the form, click Send an invitation to create the invitation and have Shootbin email the person. To send the link yourself, click Create an invitation link beside it. Copy the personal link from the dialog and click Done to create and activate the invitation. Shootbin does not send an email for a link invitation, so paste the link into your own email or message. You can reopen a link invitation under Pending Project Invitations until the person accepts. Accepted people appear under Project Members. Only the invited email address can accept the invitation.

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Plan limits

The number of active and archived projects you can have depends on your plan.
Archiving a project frees up an active project slot without deleting any data. If you regularly cycle through client engagements, archiving is the most efficient way to stay within your plan’s active project limit.