Project
A project is the top-level container for a single client engagement or shoot. Everything in Shootbin, albums, photos, members, contracts, payments, and deliveries, belongs to a project. You create a project for each client or shoot session. Projects can be active (visible to members) or archived (hidden from clients but retained for your records). The number of active and archived projects you can maintain depends on your plan.Album
An album is a named group of photos within a project. Use albums to organize a shoot by look, location, date, or any other grouping that makes sense for the engagement. A project can contain one or more albums. On the Hobby plan, each project is limited to 2 albums. Studio and Agency plans have no album limit per project.Photo
A photo is an individual image inside an album. Each photo has:- An approval state (approved or unapproved)
- A current revision (the live image shown for proofing)
- A revision history (previous versions, preserved after each upload)
- Annotations (pinned comments attached to specific areas of the image)
- An optional rating
Revision
A revision is a new version of a photo that replaces the current one. When you upload a revision, Shootbin archives the previous live image as a historical revision and makes the new file the current version. Uploading a revision:- Resets the photo’s approval state to unapproved
- Removes live annotations from the new current photo
- Preserves all previous revisions in history so you can compare versions or restore an older one
Annotation
An annotation is a comment attached to a specific spot or area of a photo. Approvers click on the image to place a marker or drag to draw a rectangle. The marker or rectangle stays attached to that location or area regardless of how the image is displayed. Annotations can have threaded replies. Once the feedback has been addressed, you can mark an annotation as resolved. Resolved annotations are visually distinguished from open ones, and you can resolve all annotations on a photo at once.Uploading a new revision clears live annotations from the current photo. Annotations on older revisions remain in the revision history.
Roles
Shootbin uses six access types. Five are tied to a specific project. An Account Seat belongs to an Agency account and provides owner-level access across that account’s projects.Owner
The photographer who created the project. Has full access: upload photos, manage albums, invite members, send for review, configure contracts and payments, and deliver. There is one owner per project.
Approver
A client or collaborator who reviews the gallery. Can view all albums and photos, leave annotations, and approve photos. Cannot upload photos or change project settings.
Guest
A read-only viewer. Can browse albums and photos, but cannot annotate or approve them.
Second shooter
A project-specific collaborator who can create albums and upload photos for the owner. Cannot review photos, use project messaging, manage members, change project settings, or start delivery.
Account Seat
An internal Agency team member with a separate login and owner-level access to all projects in the Agency account. Cannot manage subscription billing or other Account Seats.
Downloader
A delivery-only member who can download the final package without accessing the project or review workflow.
Owners invite Approvers, Guests, Second shooters, and Downloaders per project. Only the Agency owner can create Account Seats under Profile → Account. See Project roles and permissions for the complete permission matrix.