> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shootbin.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Project roles and permissions in Shootbin

> Understand the Owner, Approver, and Guest roles, learn how to invite and remove project members, and see plan limits for each role.

Every Shootbin project has a permission model built around three roles: Owner, Approver, and Guest. The role a person holds determines what they can see and do inside the project, from uploading photos and triggering delivery to read-only gallery access for stakeholders who just need visibility.

## Roles at a glance

<CardGroup cols={3}>
  <Card title="Owner" icon="crown">
    Full control over the project. Manages settings, uploads photos, invites members, and triggers delivery.
  </Card>

  <Card title="Approver" icon="badge-check">
    Reviews and annotates photos. Can approve or reject selects, send the project back for edits, and use project messaging.
  </Card>

  <Card title="Guest" icon="eye">
    Read-only access to albums and photos. Cannot create, update, or delete anything in the project.
  </Card>
</CardGroup>

## Role permissions in detail

<Tabs>
  <Tab title="Owner">
    The Owner is the photographer or studio account that created the project. There is one Owner per project.

    **What the Owner can do:**

    * Create and configure the project (name, settings, contract, payment requirements)
    * Upload photos and create albums
    * Manage revision history
    * Invite Approvers and Guests, and remove members
    * Set review round limits and selection packages
    * Trigger photo delivery to clients
    * View project history and messaging

    Owners are always the Shootbin account holder who created the project. If you're on an Agency plan, additional logins share the same Owner context.
  </Tab>

  <Tab title="Approver">
    Approvers are typically the client or a representative who reviews the proofing gallery.

    **What the Approver can do:**

    * Browse albums and view all photos
    * Approve or reject photos
    * Add annotations (pin notes) directly on photos
    * Send the project back to the photographer for edits
    * Participate in project messaging
    * View the project history feed

    **What the Approver cannot do:**

    * Upload photos or create albums
    * Change project settings
    * Trigger delivery
    * Remove or invite other members
  </Tab>

  <Tab title="Guest">
    Guests have read-only access. This role is suitable for stakeholders, art directors, brand managers, or anyone who needs to see the gallery without participating in the review.

    **What the Guest can do:**

    * Browse albums and view photos
    * View existing annotations

    **What the Guest cannot do:**

    * Approve, reject, or annotate photos
    * Send messages or use project messaging
    * Create, update, or delete any content
    * Access project settings or delivery
  </Tab>
</Tabs>

## Inviting members to a project

<Steps>
  <Step title="Open project settings">
    Inside your project, go to **Settings** (the gear icon or settings menu).
  </Step>

  <Step title="Find the Members section">
    Scroll to the **Members** or **Team** section of the project settings page.
  </Step>

  <Step title="Enter an email address and choose a role">
    Type the email address of the person you want to invite. Select either **Approver** or **Guest** as their role.
  </Step>

  <Step title="Send the invitation">
    Click **Invite**. Shootbin sends an email invitation with a signed link. If the invitee doesn't have a Shootbin account, they'll be prompted to create one when they accept.
  </Step>
</Steps>

<Tip>
  Invitations are project-specific. If you want the same person on multiple projects, you'll need to invite them separately for each project.
</Tip>

## Removing a member from a project

<Steps>
  <Step title="Open project settings">
    Navigate to **Settings** inside the relevant project.
  </Step>

  <Step title="Locate the member">
    Find the person in the Members list.
  </Step>

  <Step title="Remove their access">
    Click the remove or delete action next to their name. Their access is revoked immediately, they will no longer be able to open the project.
  </Step>
</Steps>

## Plan limits for team members

The number of Approvers and Guests you can add per project depends on your plan.

| Plan                | Approvers per project | Guests per project |
| ------------------- | --------------------- | ------------------ |
| Hobby               | 2                     | 1                  |
| Studio              | 5                     | 5                  |
| Studio + Whitelabel | 5                     | 5                  |
| Agency              | Unlimited             | Unlimited          |

<Note>
  These limits apply per project, not per account. A Hobby plan account with 2 active projects can have up to 2 Approvers on each project independently.
</Note>

If you try to invite more members than your plan allows, Shootbin will show a plan limit prompt and block the invitation until you either upgrade or remove an existing member.

## Agency plan: additional logins

The Agency plan supports up to 5 additional email/password logins for team members. These are not a separate role system, additional logins share the same account context as the Agency owner, including access to all projects, billing settings, and branding.

<Info>
  Additional logins are managed under **Profile → Account → Additional logins**. See the [Account Setup](/guides/account-setup) page for full instructions.
</Info>