> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shootbin.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Send a project for client review

> Walk through the full proofing loop, from sending a project to your client all the way through revisions, rounds, and final sign-off.

When a shoot is ready for client eyes, Shootbin's review workflow keeps both sides in sync. You send the project, your client annotates and responds, you revise and send again, and the cycle repeats until everything is approved. Every step triggers email and in-app notifications so nothing falls through the cracks.

## How the review loop works

The proofing cycle follows a clear back-and-forth pattern between you and your client:

1. You upload photos and organize them into albums inside a project.
2. You send the project for review, your client receives a notification and can start leaving feedback.
3. Your client annotates photos, approves or rejects selects, and either sends the project back to you or marks it complete.
4. If they send it back, you make revisions, upload updated photos, and request review again.
5. The loop repeats until your client marks the project complete.

<Note>
  Clients cannot take review actions (send back or mark complete) until you have explicitly sent the project for review using "Request Review".
</Note>

## Photographer actions

<Steps>
  <Step title="Request Review">
    Open your project and click **Request Review**. This publishes the current state of the project to your client and sends them an email notification plus an in-app alert. The project is now out for review.
  </Step>

  <Step title="Revoke Review">
    If you need to pull the project back before your client responds, for example, to swap out a photo, click **Revoke Review**. This closes the active review round and returns the project to draft state. Your client receives a notification that the review has been temporarily closed.
  </Step>

  <Step title="Make revisions and re-send">
    After your client sends the project back with feedback, upload revised photos and address any open annotations. When you're ready, click **Request Review** again to start the next round.
  </Step>
</Steps>

## Client actions

Once a project is out for review, your client has two ways to respond:

<CardGroup cols={2}>
  <Card title="Send Back For Edits" icon="corner-down-left">
    The client has feedback that needs attention. The project is returned to you with any annotations and approval decisions already in place. You receive an email and in-app notification.
  </Card>

  <Card title="Mark Complete" icon="circle-check">
    The client is happy with everything. The project is marked as complete. You receive a notification confirming the sign-off.
  </Card>
</CardGroup>

## Multiple approvers: owner status visibility

If a project has multiple approvers, the owner dashboard shows a status label below the hero section during review rounds when responses are mixed.

* The label appears when at least one approver has already sent the project back, while at least one other approver is still pending.
* Approvers who already responded are shown with an emerald check icon.
* Approvers who are still pending are shown with a pending icon.
* Status is calculated per current review round (from the latest **Request Review** action).

## Review rounds

Each time you click **Request Review** and your client responds, that counts as one review round.

<Tabs>
  <Tab title="Studio / Agency plans">
    On Studio and Agency plans you can set a **maximum number of review rounds** per project. Once the limit is reached, the client can no longer send the project back, they can only mark it complete.

    To configure the limit, go to your project's **Settings** page and find the **Max Review Rounds** section. Choose a preset from the dropdown or leave it at "No limit".

    **Review round presets** let you save commonly used round counts as named presets in your account's Studio settings, then apply them to any project with a single click, no re-entering numbers each time.
  </Tab>

  <Tab title="Hobby plan">
    Hobby plan projects have no review round limit, you and your client can go back and forth as many times as needed. The ability to set a maximum and save round presets is a Studio/Agency feature.
  </Tab>
</Tabs>

<Tip>
  Use review round limits to set clear expectations with clients upfront. Include the round count in your contract so both parties know how many revision cycles are included.
</Tip>

## Notifications

Both you and your client are notified at every transition point:

| Event                             | Who is notified                             |
| --------------------------------- | ------------------------------------------- |
| You click Request Review          | Client receives email + in-app notification |
| You click Revoke Review           | Client receives email + in-app notification |
| Client clicks Send Back For Edits | You receive email + in-app notification     |
| Client clicks Mark Complete       | You receive email + in-app notification     |

In-app notifications appear in the notification bell in the sidebar. Unread notifications show a red badge.

## Related pages

* [Add visual annotations to photos](/guides/annotations), how clients and photographers leave pinned feedback on specific areas of a photo
* [Approve, reject, and select photos for delivery](/guides/approvals), managing individual photo decisions during a review round
* [Deliver approved photos to your clients](/guides/delivery), generating and sending the final download package